Use of your personal data

We collect your personal details so the Chief Electoral Officer can maintain an accurate and up-to-date electoral register. Your personal details will also be checked if you apply to vote by post or proxy, or for an Electoral Identity Card, in order to prevent electoral fraud.

The Chief Electoral Officer is a data controller for the purposes of the Data Protection Act 1998. This means that she is responsible for making sure that electors’ personal details are processed in accordance with the Data Protection Act. Your personal details are held securely on our electoral registration system and will only be held for as long as is necessary to allow the Chief Electoral Officer to perform her duties. You can get more information about the Data Protection Act on the Information Commissioner’s website at

Who can see your personal information

Your name, address and electoral number are published on the full register. Access to the full register is restricted by law (the Representation of the People (Northern Ireland) Regulations 2008). Commercial organisations, apart from registered credit reference agencies, cannot get copies of it. 

Certain other people and organisations can get copies of the full register. They can only use it for purposes specified by law and cannot pass any details on to commercial organisations.

Anyone can call at an Area Electoral Office and inspect the current full register, but you cannot take a copy of it. However, you can make handwritten notes. 

Any person or organisation can buy a copy of the edited register and use it for commercial purposes. You can choose not to be on that register by ticking the Edited Register box on the registration form or email a request to be removed from the edited register to

More information on the electoral registers and who has access to them can be found on the About the electoral register page.

Personal details such as dates of birth, National Insurance Numbers and signatures are not included on the electoral register and are not passed on to anyone else except as allowed under the Data Protection Act for purposes such as preventing crime.

Publishing information from the register online

Sometimes members of the public are concerned to find that commercial organisations are publishing their details on the Internet.

Those companies do not get that information from us, no matter what their websites say or imply.

If you are concerned about your personal details being published on the Internet you can complain to the Information Commissioner through their website