How to make a subject access request

A subject access request may be submitted either by email to info@eoni.org.uk or by post to:

Information Officer
Electoral Office for NI
3rd Floor, 15 Church Street
Belfast BT1 1ER

In order to make a subject access request you will need to provide the following information:

  • your name
  • your address
  • details of the information you are requesting
  • proof of your identity (see below)

The following documents can be accepted to verify your identity. We require two forms of ID:

Proof of Name - provide ANY ONE of the following documents:

  • a birth certificate
  • a driving licence which bears your photograph
  • an electoral identity card
  • a Translink Senior SmartPass
  • a Translink Blind Person’s SmartPass
  • a Translink War Disabled SmartPass
  • a Translink 60+ SmartPass
  • any card with the PASS logo
  • an identity card issued to you by a member state of the European Union
  • a marriage or civil partnership certificate
  • an Irish or UK passport

Proof of Address - provide ANY ONE of the following documents issued within the last 3 months:

  • a bill or statement of account issued in respect of the supply of gas, water, electricity or telecommunications services to premises at an address specified in the statement (mobile phones bills are NOT accepted)
  • a statement issued by a bank or building society relating to an account held at that bank or building society* (online statements are accepted as long as they include the address)
  • a bill or statement of account issued by the Land and Property Services (meaning that part of the Department of Finance and Personnel for Northern Ireland known as Land and Property Services Executive Agency) (i.e. a rates bill)*
  • a bill of statement of account issued in respect of a debit or credit card by a bank or building society*
  • a statement issued by a bank or building society in relation to a mortgage*
  • a bill or statement issued by a Credit Union within the meaning of article 2 of the Credit Unions (Northern Ireland) Order 1985 (i.e. a Credit Union registered in Northern Ireland)*

* you can cut off or delete the account number and the details of the transactions

We will accept copies of these documents. However, we reserve the right to ask for originals if photocopies are not of a good quality.

Once you have made a request you will receive an acknowledgement and your request should be answered within one month. There is no charge for providing the information to you, unless the request is found to be manifestly unfounded or excessive, in which case a fee may be charged or the request may be refused. If we refuse your request you have the right to ask for this decision to be reviewed by the Chief Electoral Officer:

Chief Electoral Officer
3rd Floor, St Anne's House
15 Church Street
Belfast BT1 1ER

How do I complain if I am not happy?

If you are unhappy with how your request is handled, please contact the Data Protection Officer.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Tel: 0303 123 1113
Email: casework@ico.org.uk
https://ico.org.uk/global/contact-us/